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Logistical arrangements for general meeting to be held on 6 September 2021
Balwin Properties Limited
(Incorporated in the Republic of South Africa)
Registration number 2003/028851/06
Share code: BWN
ISIN: ZAE000209532
(“Balwin” or “the company” or “the group”)
Logistical arrangements for general meeting to be held on 6 September 2021
1. Introduction
1.1 As set out in the announcement of the notice of the general meeting circulated on 26
July 2021, the general meeting was to be held entirely via a remote interactive
electronic platform, Microsoft Teams, on Monday, 6 September 2021, at 09h00 to
transact the business as stated in the general meeting notice.
2. Change of interactive electronic platform for the general meeting and additional
information regarding logistical arrangements
2.1 The general meeting will proceed at 09h00 on Monday, 6 September 2021, and will
only be accessible through electronic communication, as permitted by the
Johannesburg Stock Exchange Limited (“JSE”) and the provisions of the Companies
Act 71 of 2008 (“Companies Act”) and the company's memorandum of incorporation.
2.2 To this end, the company has engaged the services of The Meeting Specialist
Proprietary Limited ("TMS") to host the general meeting on an interactive electronic
platform, in order to facilitate electronic participation and voting by shareholders. In
this regard, it has become advisable to change the interactive electronic platform, as
set out in the notice of the general meeting, from Microsoft Teams to Zoom.
2.3 Further to the logistical arrangements as provided for in the general meeting notice,
shareholders who wish to participate electronically in and/or vote at the general
meeting may contact TMS directly on proxy@tmsmeetings.co.za or alternatively
contact their office on +27 11 520 7950/1/2 as soon as possible, but in any event, for
administrative purposes only, by no later than 09h00 on Thursday, 2 September 2021.
However, this will not in any way affect the rights of shareholders to register for the
general meeting after this date, provided, however, that only those shareholders who
are fully verified (as required in terms of section 63(1) of the Companies Act) and
subsequently registered at the commencement of the general meeting, will be
allowed to participate in and/or vote by electronic means.
2.4 Shareholders are strongly encouraged to submit votes by proxy before the general
meeting for administrative purposes. If shareholders wish to attend the general
meeting, they will need to request their Central Securities Depository Participant
(“CSDP”) or broker to issue them with the necessary letter of representation to attend
the general meeting, in the manner stipulated in the respective custody agreements
entered into between such shareholders and the CSDP or broker. These instructions
should preferably be provided to the CSDP or broker by the cut-off time and date
advised by the CSDP or Broker for instructions of this nature.
2.5 TMS will assist shareholders with the requirements for electronic participation in, and/or
voting at, the general meeting. TMS is further obliged to validate (in correspondence
with the company and, in particular, the transfer secretary, Computershare Limited
(“Computershare”), and your CSDP) each such Shareholder's entitlement to
participate in and/or vote at the general meeting, before providing it with the
necessary means to access the general meeting and/or the associated voting
platform.
2.6 Shareholders will be liable for their own network charges in relation to electronic
participation in and/or voting at the general meeting. Any such charges will not be for
the account of the JSE, the company and/or TMS. None of the JSE, the company or
TMS can be held accountable in the case of loss of network connectivity or other
network failure due to insufficient airtime, internet connectivity, internet bandwidth
and/or power outages which prevents any such shareholder from participating in
and/or voting at the general meeting.
3. Voting by Proxy
3.1 Notwithstanding the above, shareholders are reminded that they are still able to vote
normally through proxy submission, despite deciding to participate either electronically
or not at all in the general meeting. Shareholders are strongly encouraged to submit
votes by proxy in advance of the general meeting, and by no later than 09h00 on
Thursday, 2 September 2021, for administrative purposes.
3.2 Kindly ensure that TMS is copied when submitting all completed proxy forms and/or
letters of representation to Computershare (proxy@computershare.co.za).
3.3 Please forward all relevant information to the below mentioned:
The Meeting Specialist Proprietary Limited
JSE Building
One Exchange Square
2 Gwen Lane Sandown
South Africa
2196
Attention: Michael Wenner, Farhana Adam or Izzy van Schoor
Tel: +27 11 520-7950/1/2
Email: michael.wenner@tmsmeetings.co.za
Email: farhana.adam@tmsmeetings.co.za
Email: izzy.vanschoor@tmsmeetings.co.za
Email: proxy@tmsmeetings.co.za
4. Responsibility Statements
4.1 The board of directors, individually and collectively, accept full responsibility for the
accuracy of the information contained in this announcement, and certify that, to the
best of their knowledge and belief, such information is true and this announcement
does not omit any facts that would make any of the information false or misleading or
would be likely to affect the importance of any information contained in this
announcement. The board of directors have made all reasonable enquiries to
ascertain that no facts have been omitted and this announcement contains all
information required by law, the Companies Act and the Listings Requirements.
Bedfordview
25 August 2021
Sponsor: Investec Bank Limited
Date: 25-08-2021 10:29:00
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