Wrap Text
Change in logistical arrangements for Annual General Meeting
Balwin Properties Limited
(Incorporated in the Republic of South Africa)
Registration number 2003/028851/06
Share code: BWN
ISIN: ZAE000209532
(“Balwin” or “the company” or “the group”)
Change in logistical arrangements for Annual General Meeting
1. Introduction
1.1 As set out in the announcement of the notice of the annual general meeting on 27
May 2020, the annual general meeting was to be held at the offices of the group, Block
1, Townsend Office Park, 1 Townsend Avenue, Bedfordview on Tuesday, 18 August 2020
at 08h00 to transact the business as stated in the annual general meeting notice.
1.2 As a result of the COVID-19 outbreak in South Africa and its declaration as a "national
disaster" in terms of the Disaster Management Act, 2002 (and accordingly, the
restrictions imposed thereby on public gatherings), it is no longer advisable to hold the
annual general meeting in person at the group's offices.
2. Change in logistical arrangements for the annual general meeting
2.1 The annual general meeting will proceed at 08h00 on Tuesday, 18 August 2020, and
will only be accessible through electronic communication, as permitted by the JSE
Limited and the provisions of the Companies Act and the company's memorandum of
incorporation.
2.2 To this end, the company has engaged the services of The Meeting Specialist
Proprietary Limited ("TMS") to host the annual general meeting on an interactive
electronic platform remotely, in order to facilitate remote participation and voting by
shareholders. TMS will also act as scrutineer.
2.3 Shareholders who wish to participate electronically in and/or vote at the annual
general meeting are required to contact TMS on proxy@tmsmeetings.co.za or
alternatively contact their office on +27 11 520 7950/1/2 as soon as possible, but in any
event, for administrative purposes only, by no later than 08h00 on Monday, 17 August
2020. However, this will not in any way affect the rights of shareholders to register for
the annual general meeting after this date, provided, however, that only those
shareholders who are fully verified (as required in terms of section 63(1) of the
Companies Act) and subsequently registered at the commencement of the annual
general meeting, will be allowed to participate in and/or vote by electronic means.
2.4 Shareholders are strongly encouraged to submit votes by proxy before the annual
general meeting. If shareholders wish to attend the annual general meeting, they
should instruct their CSDP or broker to issue them with the necessary letter of
representation to attend the annual general meeting, in the manner stipulated in their
respective custody agreements. These instructions must be provided to the CSDP or
broker by the cut-off time and date advised by the CSDP or Broker for instructions of
this nature.
2.5 TMS will assist shareholders with the requirements for electronic participation in, and/or
voting at, the annual general meeting. TMS is further obliged to validate (in
correspondence with the company and, in particular, the transfer secretary,
Computershare Limited (“Computershare”), and your CSDP) each such Shareholder's
entitlement to participate in and/or vote at the annual general meeting, before
providing it with the necessary means to access the annual general meeting and/or
the associated voting platform.
2.6 Shareholders will be liable for their own network charges in relation to electronic
participation in and/or voting at the annual general meeting. Any such charges will
not be for the account of the JSE, the company and/or TMS. None of the JSE, the
company or TMS can be held accountable in the case of loss of network connectivity
or other network failure due to insufficient airtime, internet connectivity, internet
bandwidth and/or power outages which prevents any such shareholder from
participating in and/or voting at the annual general meeting.
3. Voting by Proxy
3.1 Notwithstanding the above, shareholders are reminded that they are still able to vote
normally through proxy submission, despite deciding to participate either electronically
or not at all in the annual general meeting. Shareholders are strongly encouraged to
submit votes by proxy in advance of the annual general meeting.
3.2 Kindly ensure that TMS is copied when submitting all completed proxy forms and/or
letters of representation to Computershare (proxy@computershare.co.za).
3.3 Please forward all relevant information to the below mentioned:
The Meeting Specialist Proprietary Limited
JSE Building
One Exchange Square
2 Gwen Lane Sandown
South Africa
2196
Attention: Michael Wenner, Farhana Adam or Izzy van Schoor
Tel: +27 11 520-7950/1/2
Email: michael.wenner@tmsmeetings.co.za
Email: farhana.adam@tmsmeetings.co.za
Email: izzy.vanschoor@tmsmeetings.co.za
Email: proxy@tmsmeetings.co.za
4. Responsibility Statements
4.1 The board of directors, individually and collectively, accept full responsibility for the
accuracy of the information contained in this announcement, and certify that, to the
best of their knowledge and belief, such information is true and this announcement
does not omit any facts that would make any of the information false or misleading or
would be likely to affect the importance of any information contained in this
announcement. The board of directors have made all reasonable enquiries to
ascertain that no facts have been omitted and this announcement contains all
information required by law, the Companies Act and the Listings Requirements.
Bedfordview
13 July 2020
Sponsor: Investec Bank Limited
Date: 13-07-2020 08:27:00
Produced by the JSE SENS Department. The SENS service is an information dissemination service administered by the JSE Limited ('JSE').
The JSE does not, whether expressly, tacitly or implicitly, represent, warrant or in any way guarantee the truth, accuracy or completeness of
the information published on SENS. The JSE, their officers, employees and agents accept no liability for (or in respect of) any direct,
indirect, incidental or consequential loss or damage of any kind or nature, howsoever arising, from the use of SENS or the use of, or reliance on,
information disseminated through SENS.